Technical information about the conference

Instructions for authors and visitors of the conference

This year’s EIP will partially take place online, via Zoom platform.

Before the conference:

  • Please register by opening a Zoom account, so Your name can be visible to the conference participants.
  • We recommend downloading a Zoom app for Your computer, since accessing meetings with it allows a somewhat better connection than when joining simply through Zoom website.
  • We kindly ask You to display Your name on Your Zoom account.

 

 During the conference:

  • On the conference timetable webpage, clicking on the name of the active session which You wish to attend will have you automatically join the meeting.

When joining a section, all participants will have their webcams and microphones turned off.

Oral sessions

  • Total duration of a conference presentation is limited to 15 minutes, leaving 10 minutes for the very presentation, followed by the remaining 5 minutes for questions and discussion.
  • Each session will have a session chair, announcing and following the presentations as well as moderating the following discussions.
  • All session attendees (except for the session chairs and speakers at the time) are asked to keep their cameras and microphones turned off.
  • Questions may be asked in a chat box or using the “raise hand” option that will be a sign for the session chair to let you speak.

Poster sessions

  • Poster authors are expected to be present during the appointment assigned for their poster presentation to conference attendees and The Best Poster Award jury members.
  • Each poster will get a breakout room within a single meeting linked in the conference timetable
  • Each presenter should enter the breakout room with the number of the poster assigned to them. For authors presenting multiple posters, both posters will be assigned to the same room with both poster numbers in the name. Room numbers will be visible once you enter the poster session link.
  • Presenters are expected to spend the entirety of poster session in their breakout room in order to share their poster and discuss with the audience.
    • On Zoom, all discussions related to the poster in question may take place, having the poster shared through the share screen option making it visible throughout the discussion.
    • Considering that the poster sessions are not in person, the authors may choose the format of the poster (portrait, landscape).

Conference language
The official languages of the conference are Serbian (i.e. BCMS language) and English. Abstracts should be written in English, and the same applies to presentations and posters. The language of the presentation should be adapted to the audience. If the audience is international, it is necessary to present in English, whereas if the audience consists of speakers of regional languages, it is possible to present in the languages of the region.